The DOT Medical Exam Forms for CMV Drivers

The FMCSA recently issued a new version of the Medical Examination Report Form and Certificate. Here's what you need to know.

Published On: 01/15/2024
Doctor holding a clipboard
J. J. Keller Senior Editor Daren Hansen

Written by:

Daren Hansen

Sr. Transportation Safety Editor — J. J. Keller & Associates, Inc.

The Federal Motor Carrier Safety Administration (FMCSA) is now requiring medical providers to use an updated version of both the Medical Examiner's Certificate and the Medical Examination Report Form. The compliance deadline was January 16, 2024.

The changes to the forms were part of a release of corrections to the Federal Motor Carrier Safety Regulations (FMCSRs) issued on November 17, 2023. The medical forms required a minor revision to remove a checkbox indicating that the driver was qualified under a vision waiver program that no longer exists. Because this change was so minor, the FMCSA allowed continued use of the old version of the forms until stocks are depleted, but advised that the new versions should be used as soon as possible.

The new forms retained the 3/31/2025 Office of Management and Budget (OMB) expiration date, an indication that the documents will be revised again in 2025.

Additional Med Form/Card Compliance Points


Current OMB approval is due to expire on March 31, 2025 for both the medical long form and certificate. The expiration date in the upper corner indicates when FMCSA will lose its authority from the OMB to require the use of the form. Typically, that authority must be renewed every few years, which results in a new, mandatory version of both forms.


Medical examiners must provide a copy of a driver's medical exam certificate to a driver's prospective or current motor carrier employer. It is NOT mandatory, however, that medical examiners provide a copy of the long medical exam form. This long form, MCSA-5875, must remain on file in the examiner's office but isn't required by the FMCSRs to be in a carrier's files. Release of the long form to a motor carrier must be done in compliance with federal privacy laws.


All persons who drive a commercial motor vehicle (CMV) ‑ including occasional drivers ‑ must be medically certified and be able to prove it. This includes supervisors, mechanics, or anyone else who drives a CMV on a public road. Drivers can verify their certification with a Medical Examiner's Certificate carried on their person. In addition, drivers holding a commercial driver's license (CDL) or commercial learner's permit (CLP) must provide their medical card to the state licensing agency and should have a certified status noted in their current driving record, indicating that they are medically certified. There is no grace period for renewing a medical certificate. It will expire on the expiration date noted on the certificate.


Motor carriers and drivers may only use medical examiners listed in the National Registry of Certified Medical Examiners. The National Registry is an online registry of medical examiners who've completed the specified training and exams necessary to become certified to perform medical exams on commercial drivers. The National Registry is available online.

The carrier must validate that the medical examiner who conducts the exam is listed on the National Registry. A note must be added in the driver's file to document that the carrier performed the verification.


A carrier may use a copy of a CDL driver's new medical certificate as proof of qualification for up to 15 days after the certificate was issued. Within those 15 days, the carrier must obtain an updated motor vehicle record (MVR) showing the new medical certification information. This process is due to change in June 2025, when medical certificates will be transferred electronically.

Comprehensive DOT Recordkeeping with the Encompass® System

The J. J. Keller® Encompass® Fleet Management System is the industry's most reliable fleet management system. It automates your regulatory recordkeeping tasks and automates workflow processes for highly regulated DOT requirements like driver qualification, hours of service, hiring, alcohol & drug program management & more. Talk with a compliance specialist to learn more.

Encompass back office screen transparent background

Change The Way You See Your Fleet

The J. J. Keller Encompass Fleet Management System is the only fleet management platform that provides guidance backed by nearly 70 years of trusted DOT compliance expertise. Add connected technology like ELogs, dash cams, and vehicle tracking devices whenever you're ready.

Sign up for our newsletter!

We'll help you stay on top of regulations, best practices, and fleet industry news. Sign up to receive a monthly email notification with links to our most recent blog articles, free resources, and event invites.