The FMCSA requires that your truck maintenance program document all activities including repairs, service schedules, maintenance checklists, and more.
Tom Bray - Sr. Industry Business Advisor, J.J. Keller & Associates, Inc.
July 16 , 2020
The Federal Motor Carrier Safety Administration (FMCSA) requires that your truck maintenance program document all maintenance-related activities including repairs, service schedules, and maintenance checklists, including:
The regulations require a bare minimum for recordkeeping, but in reality, you’ll want and need detailed records of all work done on the vehicles — inspections, maintenance, or repairs. When properly used and analyzed, your vehicle data is a powerful tool that gives you insight into vehicle health, operational capacity, strategic planning, and safety.
If you haven’t already, digitize your records in order to determine your actual maintenance costs, quickly make sound decisions when it comes to updating your inspection and maintenance program (scheduling, checklists, cutoffs, etc.), and future vehicle purchases.
During the audit or investigation, the FMCSA official will decide if the maintenance program is adequate by:
Bottom line? What auditors and investigators look at, is what you should always be watching.
A vehicle maintenance program and recordkeeping aren’t just an FMCSA requirement — they’re good business practices. Recording all activities provides a record of your due diligence to keep the vehicle performing safely and in compliance with all regulatory requirements. If you’re not able to confidently say you’re meeting the above requirements, call 855-693-5338 to talk with a compliance specialist about how the Encompass® Platform can help you get your maintenance program on track.
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