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DRIVER LOG AUDITING & HOURS-OF-SERVICE

The J. J. Keller® Encompass® Fleet Management System uses a proprietary hours-of-service auditing process to ensure that every driver’s log – electronic, scannable or paper – is audited against Parts 395 and 396, and against numerous state and industry rule sets.

stop potential violations

HOS REPORTING

With Encompass you’ll get hours-of-service alerts and notifications in the online portal, so you can know when a driver has an hours-of-service violation or failed to submit logs, allowing you to address drivers promptly.  It also provides reporting to help you cross-check drivers’ record of duty status where potential violations may be hiding, such as unassigned drive time, ELD malfunctions, driver edits, (minimal) drive time, and excessive use of special driving categories, like personal conveyance and yard time. 

Encompass has many ready-made reports including:

  • Falsification Error Report
  • Log Edits
  • Compliance Notification
  • Driver Violation Grade Report
  • Executive Violation Summary Report
  • Top 10 Violators Report
  • Company Violation Information 
  • Violation History
  • Violation Summary
  • AND MORE!

You also have the ability to create your own reports, and even add customized fields so you can manage to your specific operational and regulatory needs. 

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ELog Auditing

TOP 7 ELOG AUDITS EVERY FLEET SHOULD DO

Auditing electronic logs is different than auditing paper logs. It requires your log auditors to have a different skill set and Operate under a new set of policies. Having an auditor verify violations and discuss the valid ones with the drivers is what prevents future violations from occurring. If drivers believe no one is auditing the logs or that there are no consequences for violating the rules, they will have no reason to comply.
While some of the audits below are automated with ELDs, carriers should be performing these 7 ELog audits to help keep hours-of-service violations to a minimum:

1. Form and Manner
2. Over-Hours Violations
3. Unassigned Driving Time
4. Edits
5. Misuse of the Special Driving Categories
6. ELD Malfunctions
7. Minimal On-Duty Time