Keeping Your Fleet Running Safely & Efficiently
Encompass gives fleets the flexibility of manual vehicle inspection entry, as well as automated entry using the Encompass® DVIR mobile app.
Fleets that perform inspections in compliance with FMCSA rules and as a best practice actually reduce downtime, prolong the longevity of their fleet and minimize safety risks. Encompass cloud-based records provide readily accessible proof of compliance with the FMCSRs and due diligence in the event of a crash.
The Encompass® DVIR app automates DVIR recordkeeping and improves operations through timely communication of defects and deficiencies. eDVIRs come standard with the J. J. Keller® ELog system.
"With the Encompass DVIR app, I have proof that I'm looking at my truck before and after I operate it. This way, if something happens, I have all the information I need to prove that I did my job as a driver."
"All our DOT files are readily accessible in Encompass for an officer to look at. Everything that was in our paper driver files is accessible in Encompass."
"J. J. Keller has helped make hours of service, inspections, and related issues easier to manage so that we can concentrate on our core business. We rely on them to be experts at what they do, and that is DOT compliance."
The Encompass® eDVIR mobile app makes it easy for drivers to comply with FMCSA and company-directed DVIR recordkeeping. It streamlines the communication process and improves operations through timely notification of defects and deficiencies. The app relays information, including photos, directly to the Encompass back office, alerting impacted staff of defects on any vehicles or units so repairs can be done quickly.
The Encompass® DVIR App offers customizable inspection criteria checklists so you can accommodate all vehicle classes, even specialized units. The app works with iPhone®, iPad® and Android™ devices.
Encompass maintains vehicle records with best-in-class reporting and alerts and substantiates the defect resolution process.
Track hours worked electronically for employees and exempt and non-regulated drivers. The Encompass® DVIR mobile app time-tracking functionality makes it easier to manage employee productivity and work hours, encourages accountability, and allows you to accurately evaluate efficiency, productivity, and attendance.
There are eleven parts & accessories that require inspection at the end of each day:
There are two types of enroute inspections required by the FMCSRs. They include:
Cargo securement inspections are required within the first 50 miles after loading, and then every 3 hours, 150 miles or at a duty change, whichever comes first. Drivers transporting hazardous materials must check their tires before beginning the trip, any time the vehicle is parked, and then at the end of the trip.
Three signatures are required on the DVIR when there is a defect - the driver reporting the defect, the official overseeing repairs, and the next driver to use the vehicle.
The use of an e-DVIR can help address many of the issues brought on by a paper system, making it easier for regional and long-haul carriers to manage the process.
When the inspecting driver submits the e-DVIR with a defect, it is automatically forwarded to the person responsible for reviewing DVIRs. If a repair is necessary, this person can immediately arrange the repair, even if the vehicle is 500 miles away. Once the carrier official gets word that the repair has been completed, they can digitally sign the e-DVIR and forward it to the next driver who will use the vehicle. If it is not known who the next driver will be, the carrier official can load the e-DVIR into the system to be signed by the next driver, once one is assigned. The next driver will then digitally sign the e-DVIR and submit it for retention.
Expand your safety library with free J. J. Keller resources. Over 200 years of collective experience and education — that's the J. J. Keller difference.
Vehicle Maintenance CSA BASIC eWorkbook
Vehicle maintenance CSA violations have a high correlation to crash risk. Learn how to minimize violations with this free eBook.
Driver Inspections: Critical Vehicle Maintenance Practices
Inspections are conducted for many reasons but each aim to keep the vehicle operating safely.
Vehicle Inspections & Maintenance Recordkeeping Compliance Brief
Missing vehicle documents can result in fines up to $13,000 for each instance. Learn which documents you're required to keep on file.
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