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ALCOHOL & DRUG PROGRAM MANAGEMENT

Get insight into every aspect of your alcohol & drug testing program and comply with the requirements of Part 40 and 382 of the DOT regulations, including organizing your records and tracking all the required tests and paperwork with the J. J. Keller® Encompass® Fleet Management System.

 

ALCOHOL & DRUG REPORTING

With Encompass, you can easily import tests from Third Party Administrators (TPAs), generate random test selections, track requests for incoming and outgoing Pre-Employment tests, protect driver confidentiality with user-defined access, and track regulatory-required and custom elements.

Encompass also provides notifications for pending alcohol and drug tests and missing or expired paperwork. Our most popular reports are already created so you don’t have to spend months creating the reports you need today:

  • Average Pool Size Summary 
  • DOT Employee Information
  • Employees Not Tested
  • Follow-Up Test Tracking Summary
  • MIS Annual Summary
  • Pre-Employment Exception Tests 
  • Testing Exceptions 
  • Random Selection Summary
  • Testing Summary
  • And more

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ALCOHOL & DRUG TESTING PROGRAM REQUIREMENTS

6 DIFFERENT TYPES OF TESTS REQUIRED

  • Pre-employment
  • Post-accident
  • Random
  • Reasonable suspicion
  • Return-to-duty
  • Follow-up

 

RECORD ACCESS & STORAGE

All records related to alcohol and drug tests must be maintained in a secure location with controlled access to prevent disclosure to unauthorized persons. However, the regulations do permit an employer to share this information when a driver gives specific written authorization to the employer. Examples of situations in which this may occur include when a driver wants a copy of his/her records or when he/she wants this information released to a prospective employer. This information may also be released to enforcement.

The motor carrier is required to maintain records of failed alcohol tests and positive drug tests for five years. Alcohol test results of less than 0.02 as well as negative and canceled drug tests must be kept for one year.